At Boiler Plan UK we understand the importance of protecting your privacy and we are committed to keeping your personal data safe and secure. We aim to deliver a first-class service and that service also applies to how we collect and store your data. 

In this policy we outline what information we collect from you and for what purpose. We encourage you to take the time to read this policy and please contact us if you have questions relating to this policy and/or the information we hold about you using the contact details below.

This privacy policy explains how Boiler Plan UK (referred to as “we” and “us” in this policy) may collect and use personal information from you when you use our website ( and make a purchase from us.  Please read the following privacy policy to understand how we use and protect information about you that you provide to us and what your rights are in relation to your personal data.  By using our website you agree to the collection, use and disclosure of your information under the terms of this policy.  Boiler Plan UK are committed to respecting and protecting the privacy of all individuals with whom we interact, and we will process your personal information at all times in accordance with applicable privacy and data protection laws.


Information we collect from you and how we use it

We collect and store all information collected via our website forms that are submitted to us by you. These forms are submitted to receive a quotation, call back, email information or general information about our products and services.  We record all details you have supplied to us including:

  • Name
  • Address
  • Telephone number
  • Email address
  • Property type, number of bedrooms/bathrooms
  • Existing boiler information and heating system type

We use this information to provide you with accurate information about the services you have requested from us, we may contact you via telephone or email to offer further assistance regarding your enquiry. We will keep a record of your quotation encase you return to make a purchase from us.


By using our website, we will collect marketing insight information about how you found our website, what words you used to search for our products and services, what pages you visited and how you interacted with our website. The data collected does not include any personal information that could be used to identify you.  It simply helps us understand where our potential customers come from, what products and services they are interested in and how they interacted with our website.  This information is collected through a cookie being dropped onto your mobile, desktop or tablet.

These cookies also allow us to serve you with personalised internet and social media advertising via Google, Bing and Facebook. The cookies are also used to provide accurate reporting on our website and advertising campaign performance and to recognised new and returning visitors and what campaigns they have seen but we cannot personally identify you through this information.

For more information about our website and marketing cookie usage, please see our Cookies Policy.


Outside of the website we also collect and record information relating to your boiler installation and quotations provided, we only keep the information we need to process and fulfil your boiler installation. We do not store any information relating to your payment details or finance application. Post installation we will record information about your installation and buying method such as:

  • Installation date
  • Boiler type and serial number
  • Warranty period
  • Purchase price
  • Any additional products you have purchased from us
  • Method of payment – finance or cash payment (we never store your payment details or information relating to your finance application)
  • Any notes regarding your installation process

We will contact you during the installation process to make arrangement and confirm essential information via telephone and email. Our customer services team will also call you post installation to make sure you are happy with the service you have received from us.  We will keep data relating to previous and existing customers for up to 6 years from the date our service relationship ends for TAX Purposes.


Who we share your personal details with

In accordance with UK safety regulations we will registered your boiler with the Gas Safe Register. To do this, we provide them with the following information:

  • Name
  • Address
  • Installation date
  • Boiler type
  • Details of the installation


In order to activate your free boiler warranty, we will register your boiler with the manufacturer by sharing the following information:

  • Name
  • Address
  • Installation date
  • Boiler Type
  • Boiler serial number


Your Rights

We will send you transactional emails in relation to the services you have requested from us, for example: boiler installation quotation or confirmation of a survey appointment. If you have opted-in to receive information about Boiler Plan UK’s additional products and services or newsletters you may receive from time to time marketing emails about our services that we think you will be interested in.  Please check what permissions you give us at the time of supplying your details to us.  Of course, you can opt-out of these emails at any time by either clicking on the unsubscribe link in the footer of the email (at the bottom) and by doing this your subscribe status will be updated within 24hrs.  You can also contact us via the contact details below and request to be removed from any communications and this will be actioned within 5 working days.

We will not sell on your details onto any third parties without your expressed permission. You can ask us to stop using your details or make a request to access the information we store about you (your right under the General Data Protection Regulations (GDPR)) by emailing us at  We will provide you with the information we hold about you within 28 days and no charge will be made for this.


How we store your personal information

We are committed to ensuring your personal information is kept secure and confidential. We do not sell on any information we collect onto third parties. We securely store your information in accordance with The Data Protection Act 1998.


How to contact us in relation to your personal data

If you have any questions you like to ask us in relation to your personal data, to request a copy of your data or to opt-out of any marketing communications, please write to us at:

The Data Controller

Boiler Plan UK Ltd

Unit 10 Easter Park



NE23 1WQ

 Or email us at:

You can opt-out of receiving emails from us at any time by clicking on the unsubscribe link within our email footer.

This policy was updated on 24th May 2018.